It's always a state of running.. I find myself constantly running. I think most of us are like this. We're just barely catching up with everything. There's always a rush to catch up, to catch up.. And the days, weeks, months that we don't realize how they pass by... They all end up being the same. .
Are you one of those who can't find time for anything? Don't things arrive on time? Can't make time for yourself? Then you may need effective time management:
If the following issues occur frequently, you may need effective time planning:
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Constant worry about not being able to complete work
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Not being able to spare time for the people we will meet and your visitors,
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The feeling of wasting your energy by doing nothing,
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Not being able to see people who should or should not be visited,
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Not being able to find answers to letters to be answered,
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Evening Stress of work to be done after lunch,
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Inability to make phone calls,
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Fatigue with the feeling of having an unproductive, busy, empty day. , sadness and stress (Güçlü,2001).
I have prepared some little tips that can strengthen your time management:
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Evaluation do:168 hours, this is the number of hours in a week. And that's author Laura Vanderkam's suggestion for how we should look at our schedule. Pay attention to how you spend your time during the week and even take notes. Thus, by reorganizing your time in the light of your priorities, you can eliminate time wasted on wrong priorities or excuses.
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Take Advantage of Technology: We all use smartphones. Most of them are spent with themselves. There are many applications for planning time. Effective calendar management, taking notes and using reminders to prevent forgetting will make life significantly easier.
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Make a list. : Make a list of the things to be done for that day. Even do it weekly, then distribute it over the days. You can use the ABC approach while doing this.
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Social media , oh this social media:How much time do you spend on the internet, phone, social media? We don't notice how time passes when we hold our phones, do we? Let's watch stories, look at photos, and videos, and we spend 8-9 hours a day with them. Little advice for those who say "So what should we do?":
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Do not have your phone with you all the time, it is useful not to keep it within reach when you reach it.
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Close the social media accounts you use less and remove them from your phone. If possible, even the ones you use the most. Such a trend has started, by the way. Those who have tried it say that they are very happy.
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Instead of constantly checking your accounts, review them every hour or two. Don't worry, you won't miss anything. Instagram, Twitter and Facebook already show the posts of the people you follow the most as soon as you open your page. So you have nothing to lose!
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Turn off notifications. Continuous notifications will occupy your mind. , your hand will go to the phone.
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Share less. We all share everything at all times. All of us have a phone memory full of thousands of photos that we save to our gallery instead of our mind to remember a beautiful moment. We never look back at any of them later. Maybe we need to make it a habit to save a beautiful moment in our mind instead of our gallery. Life is beautiful when we live it, not when we share it!
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Eat that frog: Brian Tracy's saying "eat that frog" Mark Twain's "Eat a live frog first thing in the morning and it will save you from trouble for the rest of the day." It comes from the sentence "Nothing worse can happen." The frog you have to eat is your toughest task. Doing this task first and getting it out of your way will make other tasks seem easier. Finish the most challenging one first so that you don't burden your mind with it.
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Don't procrastinate: Procrastination steals time, prevents you from achieving your goals, puts tomorrow under pressure and causes stress. It leads to deteriorating relationships and ultimately loss of prestige. The worst part is that procrastination turns into a habit and lifestyle over time. In addition, our brain codes everything that is postponed once as "deferred" and postpones them again. Be careful, you will postpone almost everything you postpone once.
To avoid procrastination:
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Do the job you don't like first. do,
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Break down the work that is likely to be postponed,
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Calculate a completion date for yourself,
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Reward yourself when you finish the job,
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Go with whatever you have,
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Start immediately,
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Stay away from distractions,
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Close all escape routes (Güreşçi, 2005).
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Concentrate on one task: Instead of dealing with several tasks at the same time, concentrate on only one task and do it as quickly as possible. try to finish it. Dealing with more than one thing at the same time constantly keeps your mind busy and distracts you. This brings with it many mistakes. You may lose more time and energy trying to correct your mistakes.
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Reduce distractions:Try to reduce the distractions around you. Turn off your e-mail, your phone, and even your internet connection while working.
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Leave work at work:If you continue to carry the work in your mind, you will never be able to rest and your mind. Deal with completely different things. Give your creativity and productivity a chance.
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Make a shopping list:Plan what you're going to cook in advance to reduce the time you spend at the grocery store. Be sure to go shopping with a shopping list. By increasing the quantities a little while cooking, you can avoid having to cook the next day and evaluate your time in different ways.
One of the time management techniques that can be used some of them:
ABC Analysis:Basically, the ABC approach; It is based on the idea that you should focus your efforts on your most important work first. Provides order and sequence. According to this approach, if you know what you want to achieve and focus your efforts on those things first, If you concentrate on it, you will be successful and happy in that job (cited in Daştan, 2012)
In our daily life, we can apply the ABC Analysis method as follows:
One day;
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Taking only 1-2 of the tasks in category A and allocating approximately 3 hours for these tasks,
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For the remaining 2-3 tasks in category B, We can make a task order such as allocating 1 hour,
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For the remaining C category tasks, approximately 45 minutes.
Pareto analysis: Found by the nineteenth-century Italian economist Vilfrodo Pareto, it is also known as the 80/20 rule and argues that 80% of the goals should be achieved with 20% of the activities performed. When this rule is applied to time; It follows that 80% of the important tasks that need to be completed must be completed in 20% of the available time.
Time Use Matrix: Developed by Covey. It is based on grouping the tasks to be done according to their urgency and importance. p>
Accordingly:
1st square: Urgent and important tasks
2nd square: Important but not urgent tasks
3rd square: urgent but not important tasks
4th square: Shows urgent and not important tasks.
According to Covey, the most important group is the 2nd square.
When the tasks in this group are done regularly, it will make other tasks easier and ensure effective time management.
I tried to write a few recommendations of my own. (One of my studies during my master's degree was on time management and life satisfaction, I benefited from it)
I hope it will be useful to you.
Sources:
Covey,S(2013)7 Habits of Highly Effective People. Translated by: Deniztekin, O. & Suveren,G. Varlık Publications.Ankara
Daştan,S(2012)The Effect of Time Management in Organizations on the Performance of Employees.Master's Thesis
Güçlü, N(2001).Time Management. Educational Management in Theory and Practice.25.(88-106)
Güreşçi,M(2005).Efficiency in Managerial Time: Theory and Military Units An Application. Master's Thesis
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